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Terms & Conditions
PAYMENT TERMS:
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A (non-refundable) retainer fee is required to reserve a date and is due upon accepting. Your retainer amount will be applied toward the officiant fee.
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Service fee: The services requested by the client.
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Rehearsal fee (if applicable): There is no guarantee that the Officiant will be available for your rehearsal until the date and time have been confirmed by both parties.
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Full balance is due one (1) month prior to the event date. Payments can be made via cash, Visa, MasterCard, or American Express. Failure to submit final payment by the due date will result in forfeiture of both the reserved date and deposit.
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The late fee of $50.00 will be applied when the remaining balance is not paid by the date of service.
RESCHEDULING OR CANCELLATION: Rescheduling for events postponed due to inclement weather shall be accommodated whenever possible. Rescheduled events are subject to availability. If your ceremony is postponed at least 90 days prior to the ceremony, any amount paid will be applied toward a future date, but the retainer fee is not refundable. This Agreement cannot be canceled or modified except in writing by either The Couple or by the Officiant. If cancellation is initiated by the Couple less than 90 days prior to the scheduled wedding date, the full balance will still be due to the Officiant. In the event the ceremony is canceled due to unforeseen death, a refund (minus the retainer fee) will be sent by mail (or as arranged) within 60 days of cancellation. By signing below, I understand and agree to the above terms.
EVENT INSURANCE: Weddings & Events requires Event Insurance for all events. Client must obtain and provide a copy of the event insurance 10 days prior to the event. This type of insurance policy safeguards your investment in a specific event. Event insurance provides coverage in case you need to cancel your event unexpectedly or if you're held responsible for property damage or injuries that occur during your event. It offers financial protection and peace of mind, ensuring that unforeseen circumstances don't derail your plans or leave you facing significant liabilities. Event insurance will be obtained through Eventsured at www.eventsured.com.
​COORDINATOR/PLANNER: It is recommended to have an event Organizer or Planner to manage the flow of an event. Weddings & Events will provide a coordinator for all events, and this service will incur a fee starting at $300.
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EVENT START AND END TIME: Rental time will start and end at the specified time requested by client and specified on the contract. This includes the set up and break down time. Any additional time will must be approved by the Weddings & Events manager. Any delays in vacating the venue will be an additional $150 hourly charge.
DRESSING ROOM SUITE AVAILABILITY: The Dressing Suite is exclusively reserved for clients use prior to the event (Maximum capacity 5 people). To ensure its preservation and prevent any potential damages or misuse of the space, the suite remains locked and off-limits during events.
EVENT BREAKDOWN RULES: The event space will be clean before and after your event. Weddings & Events will provide trash cans with trash bags for trash collection during the event.
To ensure a seamless breakdown and cleanup, the following rules apply:
GUEST DEPARTURE: All guests must exit the venue promptly at the end of the event. Guests are not permitted to remain during the event breakdown period.
DJ and Music: The DJ must stop playing music when the event concludes.
DECORATIONS & EVENT ITEMS: Decorations, balloons, and banners must be removed or properly disposed of by the client. The hired decorators must return on time for breakdown. Rental Items: All rental items must be picked up as scheduled.
CATERING & FOOD DISPOSAL: Dirty pans and catering platters are NOT to be washed at the venue. All remaining food and drinks must be properly disposed of or taken with the catering service or client after the event.
BARTENDER: All events serving alcoholic beverages at W&E must use our in-house bartender for a minimum of 4 hours at $150 and $35 for any additional hour. The bartender will be responsible for preparing drinks and ensuring compliance with all legal and safety regulations regarding alcohol service.
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CLEANING STAFF: Cleaning staff will begin cleaning immediately after the event ends.
SERVICE DURING EVENT:
All events over 50 must hire staff to ensure everything is running smoothly. We will also check the premises' restroom to replenish hand towels and toilet paper. We will be available for questions or to respond to needs or issues that may arise at any time. ​
DECORATION: Weddings & Events wants to make every event here a special and welcoming experience. Therefore, every effort will be made to allow the renter to prepare decorations reflecting their creative requirements. We require that only the staff of Weddings & Events rearrange and move any furnishings, including, but not limited to, artwork, lamps, antiques, or seating. No nails, screws, staples, or penetrating items are to be used on our ceilings, walls, or floors. No glitter or foil (non-paper) confetti is allowed on site. Only low-tack tape is permitted on our ceilings, floors, and walls. Any damage will be charged to the credit card on file after your event.
​MILITARY CLAUSE: If Service member has to postpone their event due to a deployment change, they will be able to change the event date to a new date, as long as the new date is available.
SERVICE ANIMALS/EMOTIONAL SUPPORT ANIMALS: Weddings & Events Venue will not be liable or responsible for any mishaps caused by service animals or emotional support animals. This includes but is not limited to bites, accidents, or injuries that may occur during events hosted at our venue. The responsibility for the behavior and actions of service animals or emotional support animals lies solely with their owners.
SAFETY: No firearms or weapons are allowed inside the premises.​ Client or guest will be asked to remove firearms from the premises or may be requested to end the event immediately without a refund.
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By accepting the Contract Quote, you acknowledge that you understand and agree to the above Terms & Conditions.